Privacy Policy

Privacy Policy for Matters Group

Date: 2018-05-23

Signed by: Niclas Ihrén, CEO

Storage of personal data

At Matters group we store personal data of the following categories:

Type of data	What is it	What personal data is included	How long do we keep it?	Process
Sales data	Information about contact persons in potential client organisations and in partner organisations	Name, contact data like phone and email, title	We strive to keep it constantly updated, e g to remove personal data when it is no longer accurate (because people change roles, company etc)	In the dialog with client organisations, we get information about what to update, add, change, or remove.
Client data	Information about persons in client organisations and in partner organisations	Name, contact data like phone and email, title Data can also include standpoints regarding corporate matters, such as who is for or against a certain proposal.	One year after the client relation has ended.	Yearly review of old client files.
Employee data	Information about employees, including contractors working close to Matters Group, under the same brand. also including work	Name, contact data, bank accounts, work hours, vacation, etc	Two years after the employee relation has ended. (Because this may be data required in the relation to clients extending over longer times)	Yearly review of old employee data.
Supplier data	Information about persons in supplier organisations and in partner organisations	Name, contact data like phone and email, title	We strive to keep it constantly updated, e g to remove personal data when it is no longer accurate (because people change roles, company etc)	In the dialog with supplier organisations, we get information about what to update, add, change, or remove. Yearly review of old supplier data.

 

Safety regarding personal data

We store personal data in the cloud with trusted suppliers like dropbox and google. Consequently, we depend on the encryption and firewalls used by these organisations.

Data is also stored locally on the computers of key people in the organisation. These computers need to be password protected., and have appropriate firewalls installed.

Responsible for personal data

The CEO at Matters Group is responsible for how we manage and use personal data.

Rights of persons for whom we save data

If we have data for a you, you may:

• Request a summary of the data we have registered.
• Request to change or correct data that is incorrect, or have them erased.
• Request that data may only be used for certain purposes.
• Request to have their personal data delivered in digital format.
• Request not to receive direct marketing. This is done by emailing us at niclas.ihren@mattersgroup.se

Dissatisfaction or disputes

If someone is dissatisfied with how we manage their data, they are free to contact Matters Group on niclas.ihren@mattersgroup.se and we will try to resolve the situation as quickly as possible.

People also have the right to complain to the local authority regarding data protection. Contact details are found here https://www.datainspektionen.se/om-oss/kontakta-oss/