Signed by: Niclas Ihrén, CEO
Storage of personal data
At Matters group we store personal data of the following categories:
|Type of data||What is it||What personal data is included||How long do we keep it?||Process|
|Sales data||Information about contact persons in potential client organisations and in partner organisations||Name, contact data like phone and email, title||We strive to keep it constantly updated, e g to remove personal data when it is no longer accurate (because people change roles, company etc)||In the dialog with client organisations, we get information about what to update, add, change, or remove.|
|Client data||Information about persons in client organisations and in partner organisations||Name, contact data like phone and email, title
Data can also include standpoints regarding corporate matters, such as who is for or against a certain proposal.
|One year after the client relation has ended.||Yearly review of old client files.|
|Employee data||Information about employees, including contractors working close to Matters Group, under the same brand. also including work||Name, contact data, bank accounts, work hours, vacation, etc||Two years after the employee relation has ended. (Because this may be data required in the relation to clients extending over longer times)||Yearly review of old employee data.|
|Supplier data||Information about persons in supplier organisations and in partner organisations||Name, contact data like phone and email, title||We strive to keep it constantly updated, e g to remove personal data when it is no longer accurate (because people change roles, company etc)||In the dialog with supplier organisations, we get information about what to update, add, change, or remove.
Yearly review of old supplier data.
Safety regarding personal data
We store personal data in the cloud with trusted suppliers like dropbox and google. Consequently, we depend on the encryption and firewalls used by these organisations.
Data is also stored locally on the computers of key people in the organisation. These computers need to be password protected., and have appropriate firewalls installed.
Responsible for personal data
The CEO at Matters Group is responsible for how we manage and use personal data.
Rights of persons for whom we save data
If we have data for a you, you may:
- Request a summary of the data we have registered.
- Request to change or correct data that is incorrect, or have them erased.
- Request that data may only be used for certain purposes.
- Request to have their personal data delivered in digital format.
- Request not to receive direct marketing. This is done by emailing us at email@example.com
Dissatisfaction or disputes
If someone is dissatisfied with how we manage their data, they are free to contact Matters Group on firstname.lastname@example.org and we will try to resolve the situation as quickly as possible.
People also have the right to complain to the local authority regarding data protection. Contact details are found here https://www.datainspektionen.se/om-oss/kontakta-oss/